Organisation: Leeds Children’s Charity at Lineham Farm
1. Purpose
Leeds Children’s Charity is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store and protect personal data when you visit our website or interact with us.
We process personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
2. What Personal Data We Collect
We may collect and process the following types of personal data:
a) Information you provide directly
- Name
- Email address
- Postal address
- Telephone number
- Donation details (note: payment details are processed securely by third-party providers)
- Information provided when completing contact forms, signing up to newsletters, making donations, registering for events, or submitting applications through our website
b) Information collected automatically
When you visit our website, we may collect:
- IP address
- Browser type and version
- Pages visited and time spent on the site
- Device and operating system information
This data helps us improve our website and user experience.
3. How We Use Your Personal Data
We use personal data for the following purposes:
- To respond to enquiries, communications, and messages submitted through our website contact forms
- To process donations, payments, and Gift Aid claims securely
- To manage fundraising activities, campaigns, and events
- To administer event registrations, bookings, volunteering opportunities, and grant applications
- To manage newsletter subscriptions and send updates, fundraising communications, or other information you have requested (where consent has been provided where required)
- To improve our website, services, and user experience through analytics and feedback
- To maintain the security and functionality of our website and systems
- To comply with legal, regulatory, safeguarding, and financial obligations applicable to the charity
4. Lawful Bases for Processing
Under UK GDPR, we rely on the following lawful bases to process personal data:
- Consent – where you have explicitly agreed (e.g. marketing emails)
- Contract – where processing is necessary to fulfil a donation, booking, or application
- Legal obligation – where required by law (e.g. financial records)
- Legitimate interests – to operate and improve the charity, provided this does not override your rights
5. Marketing Communications
We will only send marketing or fundraising communications if you have opted in or where we are permitted to do so by law.
You can withdraw your consent at any time by:
- Clicking the “unsubscribe” link in emails, or
- Contacting us directly using the details provided on the footer below
6. Sharing Your Data
We do not sell or rent personal data.
We may share data with trusted third parties such as: Stripe, JustGiving, Mailchimp, Google Analytics, only where necessary, including:
- Payment processors (e.g. online donation platforms)
- IT and website service providers
- Professional advisers (e.g. auditors or legal advisers)
- HMRC (for Gift Aid claims)
All third parties are required to handle data securely and lawfully.
Some of our service providers may process data outside the UK. Where this occurs, we ensure appropriate safeguards are in place in accordance with UK data protection law.
7. Data Security
We take appropriate technical and organisational measures to protect personal data against loss, misuse, unauthorised access, or disclosure.
However, no internet transmission is completely secure, and we cannot guarantee absolute security.
8. Data Retention
We keep personal data only for as long as necessary for the purposes for which it was collected, including legal, accounting, or reporting requirements.
When data is no longer required, it is securely deleted or anonymised.
9. Your Rights
Under UK data protection law, you have the right to:
- Access the personal data we hold about you
- Request correction of inaccurate or incomplete data
- Request erasure of your data (“right to be forgotten”)
- Restrict or object to processing
- Withdraw consent at any time
- Request data portability
To exercise your rights, please contact us using the details above.
10. Cookies
Our website uses cookies and similar technologies to improve functionality, enhance user experience, analyse website traffic, and support our communications and marketing activities.
What Are Cookies?
Cookies are small text files placed on your device when you visit a website. They help websites function properly, remember preferences, and provide information about how visitors use the site.
Types of Cookies We Use
We may use the following categories of cookies:
- Strictly Necessary Cookies – Required for the website to function properly, such as security, accessibility, and form submission features.
- Performance and Analytics Cookies – Help us understand how visitors use our website so we can improve performance and user experience. This may include tools such as Google Analytics.
- Functionality Cookies – Remember your preferences and settings to improve your experience on the website.
- Marketing and Third-Party Cookies – May be used by third-party services integrated into our website, such as embedded videos, social media content, or advertising and remarketing tools.
Third-Party Services
Some cookies may be set by third-party providers whose services we use on our website. These may include:
- Google Analytics
- Meta/Facebook Pixel
- YouTube video embeds
- Online donation or payment platforms
These third parties may collect information about your interaction with our website in accordance with their own privacy policies.
Managing Your Cookie Preferences
When you first visit our website, you will be presented with a cookie banner allowing you to accept or manage your cookie preferences.
You can also control and delete cookies through your browser settings. Please note that disabling certain cookies may affect the functionality and performance of the website.
For more information about managing cookies, visit:
Information Commissioner’s Office (ICO) guidance on cookies
11. Children’s Data
We recognise the importance of protecting children’s personal data. Where we collect information relating to children, we do so only where lawful and appropriate, with consent from a parent, guardian, school, or other authorised party where required.
12. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page, with the updated date clearly shown.
13. Complaints
If you are unhappy with how we handle your personal data, you have the right to log a complaint with the Information Commissioner’s Office (ICO):
www.ico.org.uk
Review cycle: Every three years or sooner if legislation or organisational need requires
Last updated date: 11th May 2026
Next review date: 11 May 2027